Food trucks, coffee vans and ice cream vendors with insurance verified up front. One post reaches them all, and it's free for your P&C.
Insurance and permits verified · Free for organisers
Public liability insurance and permits checked before you book.
See who is free on your date instead of ringing around.
Every booking confirmed in writing, with a clear paper trail.
Fete coordinators are volunteers doing a professional event manager’s job in their spare evenings. The vendor side is usually the worst of it: finding operators, checking insurance for the school, and hoping nobody cancels. Vendaly takes most of that off the P&C’s plate.
Post your fete once with the date, expected crowd and what you’re after, and available local vendors apply. Their public liability insurance and food permits are already verified on their profiles, and every booking comes with a digital contract the school can file.
Eight weeks out, post the job. Six weeks out, compare applicants and book your mix. In the final fortnight, share the site map and bump-in times. On the day, the vans turn up with everything they need, because that’s their job.
Search local vendors directly, or post your fete as a job and let vendors apply. Both are free, which is exactly the right price for a P&C budget.
Most fete vendors trade on a guests-pay basis, and many offer fundraising arrangements that put money back into the school.
| Booking type | Typical pricing |
|---|---|
| Guests pay, vendor keeps takings | Often no cost to the school; some vendors pay a pitch fee or donate a percentage of sales |
| Fundraising percentage | Commonly 10% to 20% of takings donated back, agreed up front |
| Pre-paid vouchers or serves | Fixed per-serve pricing for sausage sizzles, ice cream or coffee runs, quoted per event |
Figures are a guide only. Terms vary by vendor and expected crowd, so agree the arrangement in writing up front. Vendaly's digital booking contract keeps it on record for the P&C.
Schools and P&Cs typically need a certificate of currency for public liability insurance from every vendor. On Vendaly those documents are verified on each vendor's profile before you book, which turns a term's worth of chasing into a five-minute check.
Six to eight weeks ahead is comfortable; more for term 4 fete season when weekends book out fast. Posting your fete as a job early gets you in vendors' calendars before the rush.
A dependable spread for a mid-size fete is one or two savoury options, an ice cream or dessert van, and a coffee van for the adults. The coffee van is consistently the P&C's favourite decision of the day.
Many do, typically an agreed percentage of takings. Mention fundraising in your job post so vendors can build it into their offer, and get the agreed terms into the booking contract.
Search available vendors right now, or post a job and let them come to you. Free for organisers.