Fill your event with verified local food trucks, coffee vans and dessert vendors. Insurance and permits checked up front, with the paper trail your procurement team needs.
Insurance and permits verified · Free for organisers
Public liability insurance and permits checked before you book.
See who is free on your date instead of ringing around.
Every booking confirmed in writing, with a clear paper trail.
Council events teams and community groups run the same gauntlet every time: find vendors, chase paperwork, hope everyone shows up. Vendaly compresses that into one workflow. Post your event once, and available local vendors apply with their insurance and permits already verified.
This works for the full spread of community events: festivals and twilight markets, Australia Day celebrations, outdoor movie nights, sports carnivals, NAIDOC Week events, school holiday programs and volunteer thank-yous.
Search local vendors and shortlist directly, or post your event as a job and compare the vendors who apply. Both are free for organisers.
For most public community events, vendors trade on a guests-pay basis, so the cost to the organiser is often minimal.
| Booking type | Typical pricing |
|---|---|
| Public event, guests pay | Often no cost to the organiser; vendors may pay a site fee or agree a minimum spend guarantee |
| Free community catering | Per serve or per head, commonly $5 to $25 depending on vendor type |
| Multi-vendor events | Mix of site fees and guarantees, agreed per vendor |
Figures are a guide only. Commercial terms for public events vary widely with expected attendance, exclusivity and event history, so agree the model with each vendor up front.
This is usually the slowest part of event planning: chasing certificates of currency and food registrations one vendor at a time. On Vendaly, those documents are verified and attached to each vendor's profile, so compliance checks happen before you shortlist rather than after.
A working rule of thumb is one food vendor per 250 to 400 expected attendees across a meal window, plus coffee and dessert options. Attendance forecasts are imprecise, so many organisers post a job and decide once they see who applies.
Every booking through Vendaly generates a digital booking contract, which gives you a consistent written record across all vendors at your event. That beats a folder of email threads when audit or insurance questions come up.
Many will agree a fundraising percentage or discounted serves for school and community groups if it's raised early. Put it in your job post so vendors can factor it into their application.
Search available vendors right now, or post a job and let them come to you. Free for organisers.